These violations include, but are not limited to, falsification of timekeeping records unauthorized overtime failure to abide by departmental timekeeping procedures failure to submit timesheets by established deadlines. Timekeeping violations may result in disciplinary action up to and including termination. If you and your manager cannot agree on the modification, contact your department’s HR Partner, HR Payroll Analyst or the HR Service Center for information about how to settle such disputes. If your manager believes your timesheet is not accurate, your manager may reject or modify it and will discuss with you any disputed modification. Delays in submitting time may result in delayed payment. Note that your timesheet must be approved by both you and your manager, and submitted on time for each biweekly pay period. Generally, you should not be using your personal mobile device to clock in or out unless you are traveling on business or otherwise engaged in work activities away from your normal workspace. Managers are instructed to reject pre-populated timesheets. You may not pre-populate a timesheet, even if your timekeeping system allows this. ![]() This means you must use your assigned timekeeping system to punch in and out in real time. Regardless of system used, as a non-exempt employee you must accurately and honestly clock all time worked. They are also subject to wage and hour laws governing overtime, and meal and rest periods. They are limited to part-time employment of 20 hours or less per week when school is in session. Student workers, most of whom are non-exempt, are enrolled at USC and claim student status. Your manager will notify you of what system to use upon hire. Note that some departments at USC use alternative time tracking systems. Workday Time Tracking helps us meet all those requirements. For help with tracking your time in Workday, visit the Workday Help website (you will need to log in with your USC NetID). USC also provides generous vacation and sick time as well as other leaves that must be accurately calculated and fairly administered for all employees. Non-exempt employees are protected by a complex set of regulations concerning hours worked, rest and meal periods, overtime and work schedules. Support resources for faculty and staffĮmployees must comply with the university Wage and Hour policy to ensure USC meets the requirements of all wage and hour laws. ![]()
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